Effective Date: 10/02/2026

1. Introduction

Smart Hiring India (“Smart Hiring India”, “Company”, “we”, “us”, or “our”) is committed to protecting the privacy and personal data of job seekers, employers, recruiters, and website visitors using our recruitment and hiring platform (the “Platform”).

This Privacy Policy explains how we collect, use, process, store, share, and protect personal data in accordance with applicable Indian laws, including:

  • The Digital Personal Data Protection Act, 2023 (DPDPA) and rules notified thereunder.
  • The Information Technology Act, 2000.
  • The Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (to the extent applicable until superseded).
  • Other applicable Indian laws and regulatory requirements.

By accessing or using https://smarthiringindia.com/, you consent to the practices described in this Privacy Policy.

2. Applicability and Scope

This Privacy Policy applies to:

  • Job seekers/candidates.
  • Employers and recruiters.
  • Corporate clients.
  • Website visitors.
  • Any individual whose personal data is processed in connection with our recruitment services in India.

Under the DPDPA:

  • Smart Hiring India acts as a Data Fiduciary in respect of personal data collected through the Platform.
  • Users whose personal data is processed are referred to as Data Principals.

3. Personal Data We Collect

We collect only such personal data as is necessary for lawful recruitment and hiring services.

3.1 Personal Data Collected from Job Seekers

When you register or apply for jobs, we may collect:

  • Full name
  • Mobile number
  • Email address
  • Residential city/state
  • Resume/CV details
  • Educational qualifications
  • Employment history
  • Skills and certifications
  • Professional licenses (if applicable)
  • Salary expectations
  • Identity details (if required for verification)
  • Profile photographs (if voluntarily uploaded)
  • Any other information voluntarily provided

3.2 Personal Data Collected from Employers/Recruiters

When organizations use our Platform, we may collect:

  • Company name
  • Business address
  • Authorized representative’s name
  • Official email address and phone number
  • Job vacancy details
  • Billing and payment information (if applicable)

3.3 Automatically Collected Data

When you access our website, we may automatically collect:

  • IP address
  • Device information
  • Browser type and operating system
  • Date and time of access
  • Pages visited and usage patterns
  • Cookies and similar tracking data

3.4 Sensitive Personal Data

We do not intentionally collect sensitive personal data (such as financial passwords, biometric data, health information, etc.) unless strictly required and permitted by law. If such data is collected, it will be handled with enhanced safeguards.

4. Purpose of Processing Personal Data

We process personal data only for lawful and specific purposes, including:

  • Facilitating recruitment and job matching.
  • Enabling job applications and candidate screening.
  • Communicating job alerts and recruitment updates.
  • Verifying candidate qualifications.
  • Managing employer job postings.
  • Improving user experience and platform functionality.
  • Complying with legal and regulatory obligations.
  • Preventing fraud and ensuring platform security.

We will not process personal data for purposes incompatible with the original purpose without obtaining fresh consent where required.

5. Legal Basis for Processing

Under the DPDPA, personal data may be processed based on:

5.1 Consent

We process personal data based on clear and informed consent obtained at the time of:

  • Account registration.
  • Resume submission.
  • Subscription to job alerts.
  • Marketing communications (where applicable).

Users may withdraw consent at any time.

5.2 Legitimate Uses (as permitted under DPDPA)

Processing may also occur for:

  • Performance of contractual obligations.
  • Compliance with legal requirements.
  • Employment-related purposes.
  • Prevention and detection of fraud or misuse.

6. Data Sharing and Disclosure

We do not sell personal data.

However, we may share personal data in the following circumstances:

6.1 With Employers and Recruiters

Candidate data may be shared with registered employers or recruiters strictly for recruitment purposes.

6.2 With Service Providers

We may engage third-party vendors for:

  • Cloud hosting and data storage.
  • IT maintenance and support.
  • Email communication services.
  • Payment processing.
  • Analytics services.

All service providers are contractually bound to maintain confidentiality and comply with applicable data protection laws.

6.3 Legal and Regulatory Disclosure

We may disclose personal data:

  • To comply with court orders or legal obligations.
  • To government authorities as required under Indian law.
  • To enforce our legal rights or prevent unlawful activities.

7. Cross-Border Data Transfers

Where necessary, personal data may be transferred outside India, subject to:

  • Compliance with restrictions under the DPDPA.
  • Transfers only to countries permitted by the Government of India.
  • Adequate safeguards and contractual protections.

8. Data Retention

We retain personal data only as long as necessary for:

  • Recruitment and hiring purposes.
  • Compliance with applicable legal obligations.
  • Dispute resolution and enforcement of agreements.

Typical retention practices:

  • Candidate profiles: Retained for a reasonable duration (e.g., up to 3 years) unless deletion is requested earlier.
  • Employer account information: Retained during the active business relationship and as required by law.
  • Analytics data: Retained as per internal retention policies.

Once data is no longer required, it is securely deleted or anonymized.

9. Data Security Measures

We implement reasonable security practices as required under Indian law, including:

  • Secure server infrastructure.
  • Encryption (where appropriate).
  • Access controls and role-based permissions.
  • Regular monitoring and system updates.
  • Confidentiality obligations for employees and partners.

While we strive to protect personal data, no method of transmission over the internet is completely secure.

10. User Rights Under Indian Law (DPDPA)

As a Data Principal, you have the following rights:

10.1 Right to Access Information

You may request confirmation regarding whether your personal data is being processed and obtain a summary of such data.

10.2 Right to Correction and Erasure

You may request correction of inaccurate or incomplete personal data and request erasure where data is no longer necessary.

10.3 Right to Withdraw Consent

You may withdraw consent at any time. Withdrawal will not affect the lawfulness of prior processing.

10.4 Right to Grievance Redressal

You have the right to file a complaint with us regarding data processing concerns.

10.5 Right to Nominate

You may nominate another individual to exercise your rights in the event of death or incapacity, as permitted under the DPDPA.

Requests may be submitted through the contact details provided below. Identity verification may be required before fulfilling requests.

11. Grievance Officer

In compliance with Indian law, we designate a Grievance Officer to address data protection concerns.

Grievance Officer
Smart Hiring India
Email: [Insert Official Grievance Email Address]
Address: [Insert Registered Office Address]

We aim to acknowledge grievances within a reasonable timeframe as required by law.

12. Cookies Policy

We use cookies and similar technologies to:

  • Improve user experience.
  • Analyze website traffic.
  • Store user preferences.

Users can control cookie settings via browser preferences. Disabling cookies may limit certain functionalities of the Platform.

13. Children’s Privacy

The Platform is not intended for individuals under 18 years of age. We do not knowingly collect personal data from minors. If such data is identified, we will take prompt steps to delete it.

14. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal, regulatory, or operational changes. Updated versions will be published on the website with a revised effective date.

Continued use of the Platform after updates constitutes acceptance of the revised Privacy Policy.

15. Contact Us

For questions, requests, or privacy-related concerns, please contact:

Smart Hiring India
Website: https://smarthiringindia.com/
Email: support@smarthiringindia.com
Address: Plot No 2-22-310/17B, 2nd Tower Jalvayu Vihar Floor, Addagutta Society, Kukatpally, Hyderabad 50072.

By using Smart Hiring India’s Platform, you acknowledge that you have read, understood, and agreed to this Privacy Policy.